One of the most popular cloud computing use cases for organizations of all sizes is file sharing and synchronization.
Cloud file sharing and synchronization services enable users and organizations to easily load, store, and access files on a service from a cloud company. Synchronization can keep local, on-premises versions in sync with the cloud. Cloud file sharing services have emerged over the past decade to become mainstays for many IT users, sometimes augmenting and often replacing the need for on-premises local file storage sharing.
There is no shortage of different cloud file sharing services for users to choose from, ranging from those that are tied closely to a specific platform or cloud vendor, to options that users can fully manage and run on any cloud they want.
A cloud storage and file sharing service is provided by a third-party vendor that specializes in cloud platform development or management. In this model of storage and file sharing, important corporate data is no longer stored primarily on localized computers and servers. Instead, remote cloud-based servers hold all of that data and are updated in real-time through cloud processing and upgrades and optimizations directed by the managed service provider (MSP).
Cloud storage and file sharing services work through two main models: they either partner with an existing cloud vendor and manage your data needs on that cloud, or they use their own cloud infrastructure to manage a client’s file needs. Regardless of what cloud platform is used, the cloud computing model of file storage and sharing typically includes several interconnected remote cloud servers where all data is backed up, stored, and updated so that remote users in a variety of locations can access the same information. In most cloud storage and file sharing approaches, client users can update file data through the following interfaces: website access points, desktop apps, mobile apps, and office productivity suites connected via the cloud.
When looking to choose a cloud file sharing service, there are several things that users should consider:
Collaboration: Simply sharing files isn’t always sufficient; often there is a need to collaborate, and as such, there are capabilities within multiple tools that help with inline commenting and workflow.
Security and Access Control: Data is precious, so having the right type of access control that can integrate with an organization’s existing policies is a key feature.
Integrated Applications: Often there is a need to preview and work on files that are shared, which is why it’s important to have integrations with the applications your organization uses.
In this Datamation top companies list, we spotlight the vendors that offer the top 10 cloud file sharing services:
Value proposition for potential buyers. Amazon WorkDocs pairs the global availability and reliability of Amazon Web Services with file sharing, providing a fully managed service that can scale to meet the needs of global enterprises.
Value proposition for potential buyers. Apple iCloud drive is likely only a good fit for Apple iOS and macOS users, enabling cloud-based file storage and sharing.
Value proposition for potential buyers. Box is no longer just a single service; rather, it’s a platform of multiple capabilities for organizations of any size that want to tap into cloud content management.
Value proposition for potential buyers. Dropbox for Business is a great option for workgroups and organizations that are looking for a file sharing service that provides lots of management, security, and productivity options.
Value proposition for potential buyers. Egnyte is a good choice for small to mid-sized organizations looking for file sharing tools with collaboration features.
Value proposition for potential buyers. Filecloud is a good fit for organizations of any size that want to either self-host or have a fully managed file sharing service.
Value proposition for potential buyers. Google Drive Enterprise is a great fit for businesses that are already using Google Suite and are looking for an easy onramp to cloud file sharing.
Value proposition for potential buyers. For organizations that have already standardized on Microsoft tools like Office 365 and Outlook, OneDrive is a natural and easy choice for file sharing and synchronization.
Value proposition for potential buyers. Nextcloud is a good option for organizations that want to control their file sharing cloud and deploy it wherever they want.
Value proposition for potential buyers.HighTail is well suited for larger organizations looking for an enterprise data file sharing and collaboration service.
Remote work has grown in popularity, particularly since the start of the COVID-19 pandemic and orders to quarantine. Even as government mandates die down, many businesses and their employees are vying for a continued work-from-home model. Cloud storage and file sharing devices make the remote work model manageable, ensuring that all users have access to the same data, file versions, and collaborative projects in real time, regardless of where they’re working.
Certain company files should only be accessed on secured company computers, but others might work for on-the-go user access. Cloud storage and file sharing make it possible for users to access cloud data from any device that can download appropriate cloud applications. With a company cloud model, users can make crucial updates from their desks or from their smartphones while commuting.
On-premises servers and other devices often require regular costly hardware and compliance upgrades. Keeping up with a maintenance schedule and its costs can become tiresome for many organizations, but cloud storage and file management ease some of those pains. With a cloud MSP and real-time processing, data is constantly updated, so you know exactly how much storage you need and changes you need to make to optimize your infrastructure. And with a cloud model, it’s easy to subscribe to additional managed storage space from a cloud vendor, rather than investing in and waiting for the delivery of needed storage hardware.
Cloud storage and file management enable several cloud security features, like user access controls, application performance management, and other cloud-enabled security monitoring features. Cloud security is typically managed by security professionals and applications from the cloud provider. Combined with the real-time processing data that cloud infrastructure provides, companies with cloud security can typically assess and fight against security threats more quickly than those with legacy security tools.
Although many cloud services directly benefit a company and its employees, several others improve the user experience for customers. This has been particularly evident in the entertainment and digital media industry, with music, television, and film media being streamed over cloud-hosted streaming platforms like Spotify and Netflix. Users now have real-time, subscription-based access to a much larger variety of media, whereas before, they primarily accessed media through individually purchased discs.
Learn More: What is Digital Transformation?
|
Key Differentiators |
Pricing (per user/month) |
Amazon WorkDocs |
Fully managed service on the AWS public cloud |
$5 / 1 TB storage |
Apple iCloud Drive |
Directly integrated with Apple products |
50GB: $0.99 200GB: $2.99 2TB: $9.99
|
Box |
Broad support and integration with enterprise applications |
Starter: $5 / 100GB Business: $15 / Unlimited storage |
Dropbox |
File recovery and security access controls |
Standard: $12.50 / 3TB Advanced: $20 / unlimited storage |
Egnyte |
File activity and reporting features. |
Office: $8 / 5 TB storage Business: $20 / 10 TB storage
|
Filecloud |
Custom domain support for branded shared file portals. |
self-hosted: $4.20 Online: Standard: $10 / 1TB storage Enterprise: $15 / custom domain support |
Google Drive Enterprise |
Machine learning-powered search and categorization for workspaces. |
$8 + $1 per 25 GB |
Microsoft OneDrive for Business |
Deep integration with Office 365 |
Plan 1: $5 / 1TB Plan 2: $10/ unlimited storage |
Nextcloud |
Open source solution that is self-hosted |
Contact vendor |
OpenText Hightail |
Integrated approval system for document workflow. |
Pro: $12 file send limit 25GB / unlimited storage space Teams: $24 file send limit 50 GB/ unlimited storage space Business: $36/ file send limit 100GB unlimited storage space |
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